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Your completed special event application, with all fees, must be submitted no later than 60 days before your event. New events will need additional time to go through the Special Event Review Committee, so please plan accordingly.
Parks and facilities rentals are managed through the Recreation Department, not through Special Events. If you are interested in renting a park pavilion or town facility for your event, please visit the Facilities and Use Rentals page for more information.
(Check all the apply)
Note: Food vendors are required to have a license and provide a certificate from the Health Department.
(Skip if no food will be served or prepared at your event)
Note: If you are serving alcohol, servers are required to have TIPS training.
(Select all that apply)
Town Noise Ordinance
No person shall make, continue or cause to be made or continued any unreasonable noise; and no person shall knowingly permit such noise upon any premises owned or possessed by such person or under such person's control. For purposes of this Section, members of the Police Department are empowered to make a prima facie determination as to whether a noise is unreasonable. (Ord. 11-2007 §1)
Please upload your complete vendor list.
Liquor Permit application must be turned into the Town of Wellington. Please attached completed permit to this application.
Please read and sign and upload the Acknowledgement Form on the last page.
Please fill out this form when requesting to use a park or sport field. Please attach completed form to this application.
Applicant agrees to promptly clean up all paper or debris caused by applicant's use of the area and understands that if such clean up is not promptly undertaken the Town reserves the right to do the cleaning itself and to charge the applicant for the actual time and expense incurred (bond or cash security may be required if attendance exceeds 1,000 persons).
The organization/individual shall procure and maintain, at its own cost, general liability insurance in the amount of not less than $1,000,000, Combined Single Limit (CSL) per occurrence Insurance must be acquired before an event and maintained throughout the duration of the event, including set-up and dismantle period. The Town of Wellington must be named as Additional insured. The additionally insured language should read: “The Town of Wellington is named as additionally insured as respects General Liability and Automobile Liability. A waiver of Subrogation in favor of the Town of Wellington applies to Workers Compensation.”
Applicant agrees to defend, indemnify and hold the Town of Wellington harmless fro and against all claims, losses, and liability arising out of personal injuries, including death, and damage to property which are caused by Applicant, or arising out of or in any way connected with the activities pursuant to this application.
Application agrees that the event shall be conducted in an orderly manner with due regard for the convenience of the general public and with as little interference as possible with vehicles and movement of traffic. All lawful orders from deputies assisting with the event shall be followed. Applicant has received and read a copy of Section 10-10-10 of the Town's Ordinance pertaining to Unreasonable noise. Applicant agrees to abide by all conditions as specified in the ordinance. Applicant also agrees to obtain all Town permits and licenses that may be required, and shall comply with all other Town laws and other conditions that the Town Administrator determines necessary.
Applicant understands that if the outdoor activity is conducted in such a way as to create a nuisance for any business or resident of the area, future permits may be denied for that reason alone. Applicant will be notified as soon as practical that the activity engaged in created a nuisance and may ask for a review of such determination.
The Special Event Permit Coordinator must be informed of any changes to the information provided in this document or to the site map.
All persons to whom permits have been granted must agree in writing to hold the town, its employees and agents harmless, and indemnify same from any and all liability
for injury to persons or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the town for any and all damage to parks,
recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity.
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
This field is not part of the form submission.
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